Carina Silfverduk

agility practice lead

Category: General (page 1 of 2)

Create a Virtual Team Lobby or Team Room

With the move to remote work for so many, including myself, an idea occurred to me. Likely, your teams and colleagues are using many new tools and connecting in different ways if you were previously and primarily co-located.

Over the last two weeks, I’ve collected and cataloged tools, articles, and resources on overdrive to support the many people I work with. Events I organize required work to make the shift to remote attendance and participation. This led to my reflecting quite a bit on just how much has changed in a short period of time. Many of us are experiencing change at a rate we have never seen before. And it’s all virtually located and organized inside our heads in most cases.

As a coach and consultant, I frequently make use of visual information on whiteboards, flip charts, paper even on an iPad with use of Apple Pencil. The first three are nice low-tech options that can be used over video meetings, and there are lots of tools available online or to download to use for these purposes as well.

Likely there are ALREADY tools that allow for this idea I am suggesting here: a virtual team space that connects all the things an employee might need AND gives a sense of physical space for the team to connect in.

There’s a hitch though. Many organizations are currently watching costs given the current financial situation. You may be finding that additional tool licenses are not in the budget.

Some of the amazing work coming out of Business Agility Institute for remote attendance of the NYC conference sparked this idea for me. In a short amount of time, conference organizers created a virtual conference lobby, if you will, for people to be able to visualize the conference experience and connect to the resources necessary for remote attendance. Conferences that are all remote have been doing this for years. It’s not necessarily new. Given the times and pressure, and the shift to attend remotely for many, this was a nice touch that significantly enhanced the virtual conference experience for me.

Borrowing from that experience, here’s a low tech suggestion to help your team members visualize their new way of work.

Create a virtual team space or virtual team lobby that contains image representations for all of the team’s assets, tools etc and that visually represents your virtual team or virtual team space. It might help to consider what you wish that virtual space would look like, and to consider icons or representations that align with the purpose of the tool or link your team uses and their personality.

In this virtual team space, you could consider

  • a visual representation of how you track your work with an image of a digital work board that links to a Trello or JIRA or a picture of your previously physical board
  • a document or file box image that connects to Google Drive or Confluence or other documentation/wiki for your team
  • a team meeting table image that links to Slack, Zoom Room or WebEx
  • for teams who support software or develop software remotely, you might consider a desk picture that connects the team to customized links for their work such as ticketing systems, development tools and virtual machines
  • a picture of the team, or individual pictures of each team member
  • a kudos or sticky wall that includes thanks and appreciation to team members
  • a picture of your workplace that links back to organizational resources, news and collaboration spaces, especially if you have essential personnel on site that you want to thank or spotlight for the work they are doing to support the organization in this difficult time.

I can’t be the first person who has thought of this, so I’m not claiming credit. Happy to connect to others who have done this well, if you know of any examples or if this idea already has a nifty name.

2019 My Year in Books

I blew past my goal! I set it lower based on last year’s experience where I felt like I wasn’t absorbing everything toward the end.

This year though, while I did have a few weeks where reading felt less enjoyable, I didn’t feel like stopping at my more modest goal.

I can’t help myself! So many good books, so little time.

Best nonfiction:

  1. Atomic Habits, James Clear
  2. Nudge, Richard Thaler
  3. Not That Bad, Roxane Gay
  4. The Fifth Discipline, Peter Senge
  5. Range, David Epstein
  6. Fascism, Madeleine Albright
  7. Feminist Fight Club, Jessica Bennett
  8. How to Be Heard, Julian Treasure
  9. So You Wanna Talk About Race, Ijeoma Olua
  1. Liminal Thinking, Dave Gray
  2. The Uninhabitable Earth, David Wallace-Wells

Best fiction:

    American Gods, Neil Gaiman
    The Nickel Boys, Corson Whitehead
    Daisy Jones and The Six, Taylor Jenkins Reid
    Where’d You Go Bernadette? Maria Semple
    The Water Dancer, Ta-Nehsi Coates
    11.22.63, Stephen King
    Dune, Frank Herbert
    Minority Report and Other Stories, Philip K Dick
    Trigger Warning, Neil Gaiman
    A Thousand Splendid Suns, Khaled Hosseini

See more here: Carina’s 2019 Year in Books

Rounding the corner on 2019’s reading goal

I’ve definitely met my goal, but I’ll wait to report my results until the year ends…

In the meantime, some great podcast episodes on reading that you may find helpful:

Happy reading!

First Inaugural Women In Agile Conference at Business Agility Midwest 2019

On Tuesday, November 5th, 2019, the afternoon before Business Agility Midwest 2019, the Women in Agile (WIA) conference here in Columbus gathered nearly 80 women and allies to learn and share our experience and knowledge with each other.

Keynote

Maureen Metcalf, CEO of The Innovative Leadership Institute, whose podcast airs on Voice America and author of nearly a dozen books, shared Leadership Trends for 2020 and beyond in an engaging and interactive keynote. Attendees were invited to reflect on key trends and how they plan to meet the challenges ahead.

Speed Mentoring

We dedicated most of our conference time to speed mentoring, a collaborative technique I first experienced in New York as part of the WIA event before the Business Agility Conference in March this year. this activity allows each person to practice speaking or teaching on a topic of their choosing in a safe and supportive environment.

There were so many great topics all across the room. Examples from our table included:

  • building trust
  • coaching mindset shifts
  • expanding your network
  • leadership
  • making salad jars

In Closing

At the end of our engaging event, we invited participants to give us feedback- and we will apply the helpful constructive criticism to make our next event even better.

A big thank you to Business Agility Midwest for making this event possible, to Maureen Metcalf for her wonderful keynote and to our sponsor, Nationwide Insurance!

Photos from the event

I am collecting photos of the event here – please feel free to browse for examples from speed mentoring, pictures of the room and volunteers as well as our retrospective artifacts.

Let’s Connect!

You can get involved with Women in Agile in a number of ways:

A Work In Progress

Growing up I played the piano. I must have been at least slightly musically gifted because there were definitely times I didn’t practice and I got away with it. My music teacher finally quit me, and that was probably a good call. I held myself to such crazy expectations to get things quickly it was difficult to practice. I was a fast learner. It should come easily with minimal practice. And sometimes I did not and that had to be maddening for my teacher. Also I was 12(?) when I was left without a teacher. I’d like to think I’d be kinder to myself now, and if I wanted to I’d stick with it but I need to test that theory.

For some time from youth until adulthood, I still had a piano in my house, and I would sit down to play, just not consistently. Now there’s no piano given many moves… so I’m trying something different- to learn to play the Kalimba. I’m enjoying it and there’s no pressure, it’s just picking up musical notation again, and sometimes just toying around to learn a song that just pops in my head.

You are a work in progress, no matter the age. What kinds of things do YOU do to further your work in progress?

Best Books I’ve Read This Year (So Far)

I read A LOT! This year I scaled back my Goodreads Reading Challenge to only 175 books. I’m more than halfway there at 91 books. I’ve been mixing it up, per usual with books both inside and outside my comfort zone. I continue to learn a lot along the way.

I’ve got a few, like The Fifth Discipline by Peter Senge, than are big volumes I’ve been taking my time to really absorb, but can still strongly recommend. Below are the books I’ve finished and either loved, found challenging in a good way, or really learned a lot from.

Good fiction

  • I finally finished the Hitchhiker’s Guide to the Galaxy series and Neil Gaiman was suggested. Dunno how I missed this wonderful writer. Now I’m devouring all of his work.
  • What else? The Book of Laughter and Forgetting by Milan Kundera was lovely. And The Girl With All the Gifts by M. R. Cary was a page turner. Lots more but these were the standouts.

    Good nonfiction

    I’ve read a lot more nonfiction this year. Universally interesting reads include:

    1. What Got You Here Won’t Get You There by Marshall Goldsmith
    1. Astrophysics for People in a Hurry by Neil deGrasse Tyson
    2. The Fourth Industrial Revolution by Klas Schwab
    1. Flawless Consulting by Peter Block
    1. Quiet by Susan Cain
    2. Endure by Alex Hutchinson
      The Checklist Manifesto by Atul Gawande
    1. When They Call You a Terrorist by Patrisse Khan-Cullors
    2. Not That Bad by Roxane Gay
    3. Dare to Lead by Brene Brown

    Helpful for Agilists

    1. Nudge by Richard Thaler
      Thinking Fast and Slow by Daniel Kahneman
      The Advantage by Patrick Lencioni
      Thinking in Systems by Donella Meadows
      Atomic Habits by James Clear
      Creativity, Inc by Ed Catmull
      Radical Focus by Christina Wodtke
      Measure What Matters by John Doerr
      Lateral Leadership by Tim Herbig
      The Human Side of Agile by Gil Broza

    You can see my full list of books I’ve read in 2019 over at Goodreads, linked to on the footer of this page.

    I’ve got a running queue of over 2,000 books to-read, and the list just keeps getting longer! Since I’ve started tracking my reads on Goodreads I’ve read 860 books and I’m always taking recommendations.

    What have you read this year and either loved or found recommendation-worthy?

    Simple Pleasures Forgotten to Remember

    I grew up making mix tapes off of the radio. As a teenager I was lucky to enjoy the technological advance of CDs.

    As a passionate music lover, I built a comprehensive collection of CDs of all kinds of music. I spent hours burning albums to my computer, and as iTunes and iPhone rose in popularity, used them well. Then with Pandora and Spotify, I occasionally used them to find new music. I have a wide taste in music, so I’ve really loved discovering new music this way.

    I tried a subscription to Apple Music for a bit but felt disappointed with the algorithm. I’ve been a loyal Spotify subscriber for a few years now.

    Today Spotify notified me that one of my favorite artists, Andrew Bird had a new album, My Finest Work Yet.

    Would I like to play it? Well sure. I hadn’t listened to Bird in a while, why not?

    We were on our way to the grocery store and my daughter doesn’t like listening to books or podcasts in the car (or ever… are we even related!?) so I opened it up and played it through my car as we drove.

    “Wow, this is a good collection of songs,” I thought. “I like them. A great soundtrack for a lazy Saturday.”

    And then I had a stunning thought.

    When was the last time I listened to an album like this? I could not remember.

    An unintended consequence of the convenience of Spotify was that I listened to music recommended to me, or occasionally that I wanted to revisit, but generally song by song.

    As each song played from Bird’s new album I realized why I loved cracking open a good album and listening to every song. I should do it more often!

    What other simple pleasures forgotten should be remembered?

    Read More, Read Better 2019 edition

    I am a voracious reader, and am always learning. I figure my ability to read and learn is one of my most valuable skills, so it’s one I practice.

    I have a lot of tricks to remember what I read, and be able to use it. These are some great ones I use – though not complete when it comes to how I read. I’d add these additional tips:

    • Set a reading goal and track it with a tool (I recommend GoodReads so you can track page/percent progress), this is my number #1 tip – use a WIP limit and focus on done to make greater progress
    • Find a note taking technique that works for you, this helps you retain what you learn better. Some have use an old-fashioned notebook, iPad and Apple Pencil, or type up notes in a tool like Evernote.
    • Figure out your favorite way to read (audiobooks, ebooks, physical books) or if you’re like me, a combination. Do your favorites most.
    • Spend time summarizing what you’ve learned (drawing, writing, talking, teaching, etc)
    • Use what you read as jumping off points for new reads: I often check out everything on a subject from the library and pour through them to find the best books.
    • Turn off the TV – it’s amazing how much you can do when you’re not in front of the TV.
    • Find places you like for reading – it’s easier to make time to read when you’re doing it somewhere you like.
    • Try alternate reading techniques for using your available time for reading – for example, if your hands are busy driving or doing chores, listen to audiobooks.
    • Try reading, then take notes – sometimes I’d rather read once and return for notes, which can make it easier to find the salient points if I’m not sure where a book is driving to.
    • Read it again – if I find a book particularly enjoyable or profound, I may read (or listen to) it again
    • Branch out by trying books you might not normally read – you may learn something, or at least expand your horizons – cultivate curiosity and ask questions along the way.
    • Be sure to throw in books you know you will like too – this makes it easier to read if you’re in a slump.
    • Find other people who read like you (or not like you!) – you’ll get their recommendations and can share yours, as well as finding interesting ways of connecting unrelated ideas together.
    • Subscribe to or find a summarizing service if you find it helps you – it can be helpful to refresh your memory (this doesn’t work for me but I know a few readers who like it)

    Learn more at

    Farnam Street: 

  • James Clear:
  • Recently Read: The Best Books I Read in 2018

    Reading Goal for 2018: 150 Books

    For 2017, I participated in a reading challenge through Good Reads setting my goal at 75 books. I surpassed that goal and read 100 books last year.

    This year I doubled by goal to 150 books. I hit 100 books in April. I hit 230 in November.

    How I Read

    The excellent thing about Good Reads is that I can track my progress, by page or percentage read, and this keeps me motivated to keep working towards my goal. I try not to have too many books in progress at a given time, usually my average is about 6 books at any given time.

    My reading approach includes both listening to audiobooks through the CD player in my car and Libby or Overdrive, reading physical books from the library or my workplace library (or my own copies), reading on Kindle or another ebook reader (Libby or Overdrive work well for this – I can reserve and checkout books without having to abide by library hours) and my employer provides access to Safari books which I can read from a computer OR my mobile device.

    If I’m in the car, I focus on either audiobooks on CD or digital audiobooks played from my phone. If I’m at home doing the dishes or cleaning, I listen on headphones or a speaker.

    I often read a book more than once – first reading for my understanding, and second to take notes.  If I’ve got free time to spend, I’ll pick up a book and read / take notes as needed.

    I use the approach of reading the table of contents for physical and digital books, noting the TOC in notes, and then creating notes by chapter.

    Best Books I Read this Year

    • HBR’s Guide to Delivering Effective Feedback
    • Thanks for the Feedback by Douglas Stone and Sheila Heen
    • Difficult Conversations by Douglas Stone and Sheila Heen
    • Driving Fear Out of the Workplace by Kathleen D. Ryan
    • Nonviolent Communication by Marshall Rosenberg
    • What We Say Matters by Judith Hanson Lasater
    • Co-Active Coaching by Laura Whitworth
    • Team of Teams by General Stanley McChrystal
    • Humble Inquiry by Edgar Schein
    • The Five Levels of Attachment by Miguel Ruiz Jr.
    • Essentialism: The Disciplined Pursuit of Less by Greg McKeown
    • The Happiness Advantage by Shawn Achor
    • Before Happiness by Shawn Achor
    • The Agile Mindset by Gil Broza
    • Immunity to Change by Robert Kegan
    • The Zen of Listening by Rebecca Shafir
    • Why Buddhism is True by Robert Wright
    • The Subtle Art of Not Giving a F*ck by Mark Manson
    • Never Split the Difference by Chris Voss

    Check Out my Full Reading List

    I’ve read a variety of fiction and nonfiction this year, as I did last year.  Interested in the full list of what I’ve been reading? Take a look here.

    You can also see my year in books here.

    100 Books for 2017

    I set a personal goal of reading 50 books this year and finished double my goal.

    Included in my list were fiction, non-fiction, personal and work related books, as well as things I just wanted to learn more about.

    How I did it:

    • I set a goal in Goodreads and tracked my progress there.
    • Set a reading cadence goal:
      • to read some each week, or each day depending on what my schedule looked like at the time.
    • Liberal use of all tools available to me:
      • physical books
      • library (physical checkouts and online resources such as eBooks and audiobooks)
      • Overdrive
      • SafariBooks
      • Project Gutenberg
      • LibriVox
      • Kindle
      • Audible
    • Always reading a few books at any given time. This is important for me, because sometimes I just do not feel like reading that non-fiction book on work stuff, or I’m really focused on a problem I want to solve and I don’t want to spend time on fiction.
      • This also helped when I was trudging through a work of classic fiction I really wanted to finish, but needed a break from the language or themes for a while.
    • Used multiple formats
      • I often got more than one format of a book so that I could listen to it, read it, and highlight/take notes. This was especially helpful for dense content that doesn’t lend itself to audio.
    • Always had a book with me:
      • If I was stuck in traffic, it was no big deal because I had a audiobook to keep me company.
      • If I was waiting a long time in line, or at the doctor’s office, I saw it as a bonus to get some reading time in.
    • Took notes:
      • Used digital and hard copy notes to track information I knew I would need / use again.
      • Scanned relevant dense pages I wanted to come back to so that I could take notes with a PDF app and Apple Pencil on my iPad.
    • Audiobooks:
      • I listened to audiobooks while driving, exercising, doing housework, or other tasks. Some I download if it’s possible to do so through Overdrive or Audible. Some I get form the library on CD.
      • I often have an audiobook on CD in my car, and one or two loaded on my phone.
    • Cast a wide net:
      • The Columbus Library is absolutely awesome. Whenever I have been away from Columbus, I have missed this great library. So I use it to the max. This is something I’ve done most of my adult life.
        • I search the library for books on a topic I want to learn.
        • Within checkout limits, I check out every book on the topic.
          • I often request additional book purchases from the library as the most recent are not yet purchased by them.
          • I also check networked libraries to see if I can request a copy through this route.
        • I group the books based on aspect (at times I group by size, subtopic, or whether they seem like they will be easier or harder to discern if I want to read them).
        • I weed through each book to determine which would be helpful, which are redundant or not useful and which I might want to have my own copy of for reference.
        • Then I read them.
    • Joined a book club:
      • I joined a book club that met regularly with other readers. Our book club list contained diverse books to expand my reading experience.

    Some interesting things happened as a result of my reading that I did not anticipate.

    • For books I read on work topics, I wanted to share them with coworkers- but I know not everyone has the time or interest to dedicate. I could recommend whole books, or certain chapters or pages.
    • I realized that for some books, I just could not digest them in audio format. This has not happened often for me, but if the subject is particularly complicated, or the narrator is (for whatever reason) difficult to listen to, I switched format from audiobook to physical or digital book.
    • For non-fiction books, I found myself finishing a book, and then skimming through it again to take notes if I didn’t take notes as I read it the first time. This definitely contributed to a stronger understanding of the book’s content.

    For 2018 I set my goal to 75 150 books and am working towards it every day.

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